5 Key Habits to Get More Done in Less Time

 

Are you always saying ‘I don't have enough time’, ‘I'm so busy’, ‘I'm so overwhelmed with my to-do list’? 

Well, here are five key habits to help you master your to-do list and get more done in less time: 

1. FOCUS ON THE MOST IMPORTANT TASK FIRST

Rather than doing lots of ‘easy’ or quick tasks first, take a minute at the start of the day to really think about what’s the most important task you need to do that day. 

I understand it’s hard to focus sometimes with so much on your plate and it can make prioritizing difficult -- that’s why it’s so important to pick tasks that will actually move your business forward and are vital to your growth. 

Tasks that generate you the most revenue or build your relationships are the best use of your time. 

You want to end the day feeling accomplished so you stay motivated. This improves your mindset and helps you feel less overwhelmed. 

When you end the day with a ton of things that you didn’t finish then you feel like a failure.  This creates a negative feedback loop that just builds more momentum in this direction. When you break this cycle and end your day feeling accomplished that you set yourself up for success. 

2. PLAN YOUR DAY THE NIGHT BEFORE

Wasting time in the morning figuring out what exactly you’re going to work on is incredibly inefficient. Organizing all your notes and tasks can take up to an hour. Instead, you should be using this time to be actually getting started on tasks. 

Also, there could be tasks that you need to prepare for, but now you don't have so much time and things are done more last minute. 

It’s much more efficient to be ahead of your schedule, to have a plan that ensures you have enough time to do your best work. 

I recommend planning your day, the evening before, so when it’s a fresh new day, you can simply get started straight away. Break your schedule up hour by hour and prioritize your tasks.  Remember you can still be flexible, as things will change throughout the day. Evaluate your time, be honest with how long it takes you and create a plan. 

It takes practice and this daily habit will set you up for success.

3. FOCUS! 

Multi-tasking and reacting to notifications are never productive. Answering that DM, email, and Slack notifications as soon as you receive them all breaks your concentration. 

When you get distracted, you have to start back at zero when you go back to the original task. You're constantly stopping and starting in these micro minutes and it's wasting time and energy.

I recommend getting into the habit of putting your phone away, turning off your computer notifications and just focusing on the task at hand. 

You're the one that's making the decision of where to put your energy and how it fits into your schedule versus losing focus because somebody else messages you.

Be in charge of your time. 

4. POMODORO TECHNIQUE

This is a methodology that’s designed to create discipline in your life. 

You work in 20 - 25 minutes time periods, then take a break for 5 mins and start again.

This is a great technique if you have been really off track and need to be super focused.

It’s all about focusing on ONE task, turning off anything that will distract you and setting a timer. 

If you get distracted in any way, you have to start over again.  

It really teaches you the discipline of staying focused!

If you're just beginning in this world of productivity and time management, it’s a really effective way to get started. Even just doing it for a day to track how long it takes you to do tasks can be really eye-opening, as you may be totally unaware of how long it takes you to do certain things. 

5. BATCH TASKS

Batching tasks is built further upon the idea of staying focused on one task. Rather than bouncing between tasks, working on one task on a specific day is super effective. 

For example, on Tuesdays, you can do all your client or sales calls, on Wednesdays you do any tech-related tasks, on Thursdays you do your financial tasks, on Fridays you write new social media content.

It’s such a time saver. 

When you start to implement these little tweaks, it starts to add up to so much time saved. 

But even more important than that, you really set yourself up for success. 

Over a period of time, you finish your day feeling more and more accomplished. 

And imagine finishing everyday, feeling accomplished versus feeling like a failure because you didn't get anything done. 

It’s time to bring together all these time-saving and productive habits of:

  • Focusing on ONE task

  • Planning your day the night before

  • Not allowing yourself to be distracted by notifications

  • Pomodoro technique

  • Batching tasks

Start implementing each of these techniques and you’ll be able to increase the amount of work you get done in less time.

You’ll be amazed at how fast you can get things done when you're not stopping and starting and moving in all these directions. 

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